Meeting Cost Calculator
Every meeting has a price tag — it's just usually invisible. Add up who's in the room and what their time costs, and that “quick sync” gets a number. Price a meeting below, or start the live timer and watch the meter run.
| Cost per minute | $4.50 |
| Cost per attendee | $33.75 |
| Total meeting cost | $202.50 |
Or run the meeting live
Already in the meeting? Press start and watch what it costs as it happens — the meter uses the attendees and rate you entered above.
This meeting could have bought: 0 coffees ($5 each) · 0 lunches ($15 each) · 0 team pizza parties ($120 each)
How it works — the math
The formula is deliberately simple: meeting cost = attendees × hourly rate × hours. Six people at $45 an hour for 45 minutes is 6 × $45 × 0.75 = $202.50. Divide the hourly burn by 60 and you get the cost per minute — $4.50 in that example, which is what every “just five more minutes” actually costs. Cost per attendee is one person's rate × the meeting length.
For salaried staff, turn salary into an hourly rate by dividing by 2,080 (40 hours × 52 weeks): a $93,600 salary works out to about $45 an hour. The calculator only counts people's time — no rooms, laptops or coffee — so treat the result as a floor, not a ceiling.
Common questions
How do I get an hourly rate for salaried employees?
Divide the annual salary by 2,080 work hours in a year. A $75,000 salary is about $36 an hour; $120,000 is about $58 an hour. Average that across the people in the room.
Does this include overhead like benefits and office space?
No — this is time cost only. An employee's fully loaded cost is often 1.25–1.4× their pay once payroll taxes, benefits and workspace are included, so the real cost of the meeting is higher than the number shown here.
So should every meeting be an email?
Not every one — but the invite list and the agenda should earn their cost. If the meter says a status update costs $200, a shared doc might do the same job for the price of writing it.
Related calculators
Time Card Calculator — add up the whole week from clock-in times.
Overtime Calculator — regular, time-and-a-half and double-time pay for long weeks.
Estimate for general information only — not tax, legal, or financial advice. Meeting costs are estimates based on the rates you enter. See our methodology & sources.